PhD Forms

Bookmark this page...this page contains all forms needed for you to complete your doctoral degree.  Forms are available in either fill-able .PDF or fill-able .doc (Word).  Consult with your advisor or the Graduate Director should you have any questions.

 

Doctoral Students:  Click Here For Annual Doctoral Survey [REQUIRED]

  
     

 

 Students in HED 597:
Check when Prospecti and Dissertations
are Taking Place...

  
       
  Program of Study.  Lists requirements of the program, as well as sequencing of course work.

Current

Prior to 2006
       
Student Doctoral Committee Form (three copies):  Use this form to identify who will serve on your doctoral committee.  Be sure to indicate whether the person can 'direct' dissertation or whether they are 'regular' graduate faculty.  Those who are adjunct will need a letter from your chair to the departmental graduate director requesting such permission.  In addition, this person's vitae needs to accompany the request.

Who Makes Up A Committee?

 [PDF]  [Word]
Student's Program for the Ph.D. in Education Form (four copies on yellow):  This form is the student's contract on courses they will complete to earn their PhD.  After consulting with your chair and committee, the entire committee signs off.  These forms are then given to the departmental Graduate Director for further distribution.  Please note, these must be printed on yellow and must have original signatures on all copies. [PDF] [Word]
  Program Change Form (four copies):  This form allows the student to make modifications or changes to their program of study.  After completion, give this form to the Departmental Graduate Director. [PDF]  
Admission to Candidacy Form (four copies):  This form is completed after the student has successfully passed all sections of their preliminary examination.  After completion, give this form to the Departmental Graduate Director. [Word]  
Prospectus Permission to Schedule Form (one copy):  Use this form to schedule a prospectus.  It is to be completed the chair of the student's committee and given to the Departmental Graduate Director. [PDF]  
Pre-Prospectus Approval Form (two copies): This form must be signed by the chair and all committee members at least 7 days prior to the prospectus.  It indicates that the committee member has received a copy and gives permission for the student to have their prospectus.  All signed copies must be given to the Departmental Graduate Director SEVEN days prior to one's prospectus. [PDF]  
Ph.D. Prospectus Announcement (one copy):  This form is used to announce to the department, college, and graduate students of an upcoming prospectus.  This is filled out by the Departmental Graduate Director after receiving the Prospectus Permission to Schedule Form. [PDF]  
Prospectus Approval Form (two copies on blue):  This form is filled out by the student and/or chair prior to prospectus.  Committee members sign the form if the student has had a successful prospectus.  Turn signed copies to the Departmental Graduate Director, who will then forward it to the appropriate channels.  Make sure that the copies are on blue. [PDF]  
Permission to Schedule Dissertation Form (one copy on white):   Use this form to schedule a defense.  It is to be completed the chair of the student's committee and given to the Departmental Graduate Director. [PDF]  
Pre-Dissertation Presentation Approval Form (two copies): This form must be signed by the chair and all committee members at least 14 days prior to the defense.  It indicates that the committee member has received a copy and gives permission for the student to have their defense.  All signed copies must be given to the Departmental Graduate Director 14 days prior to one's defense. [PDF]  
Ph.D. Oral Announcement (one copy):  This form is used to announce to the department, college, and graduate students of an upcoming defense.  This is filled out by the Departmental Graduate Director after receiving the Permission to Schedule Dissertation Form. [PDF]  
Ph.D. Oral Defense (two copies on white bond):  Student will complete this form prior to the defense.  Please provide these completed forms to your chair prior to your defense.  Note, you may want to have additional copies. [PDF] [Word]
Dissertation Approval Form (four copies on white bond):  This form should be prepared ahead of the defense and be given to the chair of the committee at the beginning of the defense.  This will be placed in the front of the thesis after the final changes have been made.  The chair of the committee keeps these forms until the final changes are made. [PDF] [Word]
Dissertation Evaluation Form (one copy for each committee member):  This form is to be prepared prior to the defense.  Include all pertinent information (name, faculty evaluator, date, etc.).  Please provide these completed forms to your chair prior to your defense.  Chairs--all completed forms should be turned into the Departmental Graduate Director immediately after the defense. [PDF] [Word]
  Graduate School Graduation Form (due by end of 2nd week of semester):  Student who plan to graduate in a particular semester are required to complete this form and turn it into the graduate school.  Note...if graduation does NOT occur in that semester, the application will roll-over to the next semester until graduation requirements have been met. Note: New Policy for Dissertation [PDF]  
       
  Effective for PhD students entering the program in Fall, 2004, the health education faculty have agreed to switch the citation and guidelines from APA to AMA.  The following links may help those in this transition:    
  Conversion from APA to AMA for Citations    
  AMA Style Guide: http://healthlinks.washington.edu/hsl/styleguides/ama.html    
  List of Serials Indexed in AMA    
  Another Reference on How to Use AMA    
  AMA Table Format